PBM Catalog · product information
One master record for every item you sell: UPCs, case packs, dimensions, pricing, descriptions, ingredients, images, sell sheets and compliance documents. Brands keep it current, and distributors, sales teams, rep groups, stores and shows all read from the same record. Free for every brand on PBM.
Who uses it
Add and update items, images and documents once. Every change reaches every partner.
Pull new item setups in their own format, with current images and specs. Free login.
The catalog in PBM Field: specs, photos, sell sheets and what is new, always current.
Product photos, descriptions and shelf materials for their shelves, website and social.
The PBM Shows book builds itself from the same items and show specials.
PBM Insights matches every sales line to the right item, in every channel.
What it holds
Item number, UPC and case UPC, case pack, size, weight and dimensions, country of origin.
MSRP, MAP, distributor and direct prices, with effective dates.
Titles, descriptions, features and benefits, ingredients and guaranteed analysis.
Front, back, lifestyle and case images, sized for web, print and marketplaces.
Sell sheets, spec sheets, SDS, certificates and training sheets. Old versions retire.
Each distributor's item number mapped to yours, so orders and sales line up.
New item setup
Brands fill out one setup held to the strictest distributor requirements. PBM Catalog turns it into each distributor's own new item form, ready to send. Launches stop waiting on spreadsheets.
The brand enters the new item, its images and its pricing in one setup.
Missing fields are flagged before anything goes out.
Download each distributor's own new item form, already filled in.
Sales teams, rep groups and stores see the new item the same day.
Product data
Add custom fields, variants (size, color, flavor), bundles and kits, and your own category tree.
A score for every item against each distributor and retailer's requirements, with the missing fields listed.
Import from spreadsheets, edit in a grid and change a field across every item in one step.
Changes route to the right person to approve before partners see them.
Who changed what and when, with the old value, and any item can be rolled back.
Translated titles and descriptions for Canada, Mexico and bilingual packaging.
Digital assets
Images, video, 360 spins, logos, brand guides and documents, each tied to the items they show.
Each channel's required size, background and file type made from one original.
Photo rights, model releases and expiry dates tracked, so expired images come down everywhere.
New packaging replaces old images across every partner on the date you pick.
Send a buyer, store or agency a branded link to exactly the files they need.
Get it to every shelf
Each partner gets your items in its own format, kept current, so item setup and content updates stop being a project.
Each distributor's own new item setup form, filled in and ready to send.
Content in the format each chain's vendor portal asks for.
Titles, bullets, images and enhanced content built to each marketplace's rules.
For retailers that require it, items go out through a certified data pool.
A live product feed for your website, Shopify store and dealer locator.
Branded sell sheets, line sheets and price lists built from the record, per customer.
Digital shelf
PBM Catalog checks your product pages on retailer and marketplace sites and tells you when something is wrong.
Titles, images and descriptions compared to your master record, with differences flagged.
Price, MAP violations and out-of-stocks by retailer and item.
Ratings and new reviews by item and retailer, with alerts on bad ones.
Your rank for the searches that matter, against the competition.
Collect reviews from shoppers and send them to the retailer sites that carry you.
Lot numbers, complaints and recall status from PBM Quality on each item record.
Launches and compliance
Item setup due dates for each distributor and chain, line reviews, samples, artwork and approvals on one board with owners.
SDS, certificates, Prop 65, guaranteed analysis and safety ratings on each item, with expiry dates.
State feed and product registrations with renewal dates and reminders, so nothing lapses.
NetSuite, QuickBooks, Shopify and other systems sync items both ways. Brands already on another product system can keep it and feed PBM.
Side by side
| What you get | PBM Catalog | Typical enterprise system |
|---|---|---|
| Product data, variants, custom fields | Yes | Yes |
| Image and file library with rights | Yes | Yes |
| Retailer and marketplace formats | Yes | Yes |
| Digital shelf monitoring | Pro and up | Extra cost |
| Distributor new item forms | Yes | Rarely |
| State registrations and compliance dates | Yes | Rarely |
| Catalog in your reps' app and at shows | Yes | No |
| Matched to your sales data | With PBM Insights | No |
| Price | Free to $24,990 a year | About $35,000 to $100,000+ a year |
Digital shelf monitoring and GS1 data pool delivery arrive later in 2027. Everything else is part of the first release.
Pricing
Free with any PBM plan. On its own, the first 100 SKUs are free, and every plan includes unlimited users, unlimited distributor exports and image storage.
Founding prices per month, billed yearly (2 months free), plus a one-time setup.
| Plan | SKUs | Per month | One-time setup |
|---|---|---|---|
| Free | Up to 100 | $0 | Self-serve |
| Essentials | Up to 500 | $166 | $750 |
| Growth | Up to 2,000 | $374 | $1,500 |
| Pro | Up to 10,000 | $749 | $2,500 |
| Scale | Up to 25,000 | $1,249 | $3,500 |
| Enterprise | Unlimited | $2,083 | $5,000 |
Monthly billing: $199, $449, $899, $1,499 and $2,499. Retailer and marketplace formats on every paid plan. Digital shelf monitoring on Pro, Scale and Enterprise; GS1 data pool delivery on Scale and Enterprise. Enterprise tops out at $24,990 a year, with multiple brands and a dedicated catalog manager included. Setup covers loading your items from price lists, sell sheets and images, mapping each distributor's item numbers and building your new item templates. Free plan brands can have us load it for $500. Catalog is free with any PBM Field, Insights, Shows or Rewards plan, and always free for distributors pulling item data.